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Meetings

Every decision leaves the room as work

The minutes are not a report afterwards. They are the next week of work: decisions on the cards they concern, action points on the board, and every attendee reading the same record.

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Site meeting #4

In progress
40 min 23m 4 of 5 present

Storage space on site

4:10
Resolved From last meeting
Conclusion

The container arrives Monday morning; the scaffolding side stays clear for the delivery.

Notes
No notes yet.

Schedule the electrical inspection

12:35
Resolved Snag Electrician
Conclusion

Inspection is Tuesday morning. The meter cupboard stays accessible until the report is in.

Notes
1
Tomás Oliveira
Tomás Oliveira 9 minutes ago

The inspector can come Tuesday morning, I have blocked the slot.

Approve the lighting plan

6:12
Task Architect Client

Two proposals from the architect: warm recessed spots or a track system. The client decides after the showroom visit on Thursday.

Conclusion

Warm recessed spots, with dimmers in the living room. Marco confirms after the showroom visit on Thursday.

Becomes this point's summary in the minutes. Capture it while the room remembers.

Notes
2
Lena Fischer
Lena Fischer 4 minutes ago

Showroom visit is set for Thursday 10:00, both options will be on display.

Marco Bianchi
Marco Bianchi 2 minutes ago

If the dimmers fit within the electrical budget, you have my yes on Thursday.

Confirm the screed pour date

Point
Conclusion

What was decided or agreed?

Notes
No notes yet.

Any other business

Point

Around every attendee present

Sanne de Vries Lena Fischer Tomás Oliveira Marco Bianchi
Conclusion

What was decided or agreed?

Notes
No notes yet.

Walk the agenda, open a point, read the decision. This is the real component your team would use.

The short version

1 tap

From agreement to action point

Mark it while the room decides; it becomes a card after the close.

0

Accounts needed to attend

Guests read the agenda by link and get the minutes by email.

Every

Open point carries forward

What stays open tonight is on the next agenda by itself.

From invite to minutes

One meeting, start to finish

  1. 01

    Prepare in minutes

    Cards queued from the board and last time's open points are already on the agenda.

  2. 02

    Run the meeting

    Walk the points with the clock beside them and write the conclusion in the room.

  3. 03

    Close it once

    The minutes are locked and sent, and accepted action points become cards.

That's it. Nobody rewrites the minutes at the kitchen table.

Ready when you are: the first project is free.

Start for free

The prep is the board's job

The agenda assembles itself

All week, anything that needs the room is queued from the board: open the card, mark it for the next site meeting, done. When you prepare the meeting those cards are waiting, and every point that stayed open last time is already on the list.

Set a time estimate per point, pick the attendees and send the invitation: a real calendar invite, with the agenda behind a link that guests can read without an account.

Queued from the board A card that needs the room is on the agenda in two taps.
Open points return What stayed open last time is on the next agenda by itself.
An invitation that works A normal calendar invite; the agenda readable by link, guests included.

Decide while everyone is there

The conclusion is written in the room

Walk the agenda point by point with the clock beside it, so ten minutes on the screed stays ten minutes. Notes land under the point they are about, and when that point is a card, they sit on the card itself afterwards.

When the room agrees, the chair writes the conclusion there and then, and one tap marks it as an action point. The review at closing checks text on a screen, not anyone's memory half an hour later.

The clock keeps it honest Planned against spent, per point, visible to the whole room.
Captured at the moment The conclusion is written while everyone can still object.
One tap, no form Marking an agreement never stops the meeting.

Nobody types up minutes at night

Close it once and it is everywhere

Closing the meeting locks it and builds the minutes on the spot: decisions, action list, attendance and notes, frozen exactly as the room approved them, with a PDF for the file.

Every attendee gets them by email, account or not. Then you walk the marked action points: each one you accept becomes a card on the board, owned and typed, traceable to the meeting it came from.

Locked on close The record cannot quietly change afterwards.
Sent to everyone Guests receive the minutes by email like the team.
Action points become cards Accepted after the close, owned on the board.

Wired to the board

The work is on the board before the cars leave the site

An agenda point is not a line in a document: it is the card itself, with its type, its trade and its history. The discussion you have about RENO-22 in the room is on RENO-22 afterwards, where the work happens.

That loop is the difference. A meeting tool takes notes about the project. Wyroo's meetings and board are one system, so a decision has nowhere to get lost between the minutes and the work.

The agenda is cards Points come off the board with their full history.
Notes stay with the work Said about the card in the room, on the card afterwards.
Decisions become work An accepted action point is a card someone owns.

Why minutes, not memories

The minutes are not a report afterwards. They are the next week of work.

A meeting that ends in an email of prose ends twice: once in the room, and once when someone retypes it into tasks. Wyroo closes that gap while everyone is still at the table.

Keep your calendar, keep your video calls, keep the way you chair. Wyroo replaces the Word template, the retyping and the "who was taking notes?" afterwards. The conclusion is captured the moment the room agrees, the minutes lock the moment you close, and the action list is on the board before the cars leave the site.

Less noise. More progress.

Questions about meetings

What happens to the action points after the meeting?
You mark an agreement with one tap while the room decides. After the close you review the marked points, and each one you accept becomes a card on the board: owned, typed and traceable to the meeting it came from. Nothing reaches the board until you accept it.
Do we have to change how we run our site meetings?
No. Same agenda, same round table, same chair. Wyroo carries the agenda, the clock and the minutes while you run the meeting the way you always have. The only new habit is one tap when the room agrees on something.
Can we start mid-project, with minutes already in Word?
Yes. Prepare your first Wyroo meeting by putting the open points from your last set of minutes on the agenda, and queue the cards that need discussing from the board. From that meeting on, open points carry forward by themselves.
Does this replace our calendar or video calls?
No. The invitation lands in every calendar as a normal calendar invite, and the meeting itself happens wherever you hold it: the site cabin, the office or a call. Wyroo runs the agenda, the clock and the minutes, not the conversation.
Do attendees need a Wyroo account?
No. A guest is on the attendance list with a name and an email address, reads the agenda through a link, and receives the minutes by email like everyone else. An account is only needed to pick up work on the board.
Does AI write our minutes?
Not on its own. When a conclusion is left empty, AI can draft one from the notes of that point, clearly marked as an AI draft, and it can point out agreements in the notes you may have missed. A person reviews and approves every conclusion in the closing step before the minutes lock, and nothing reaches the board without someone accepting it.
Can the minutes be changed afterwards?
No. Closing the meeting locks it: the minutes are frozen exactly as the room approved them, and stay that way. Six months later, in a discussion about additional work, that is precisely what you want.

Dig deeper

The full guides behind this page, in plain language.

The board (Kanban) How the Kanban board works on a building project, with columns, cards you can drag, and live updates everyone sees. Learn more Working with cards How cards work on a Wyroo board, from creating one to filling in its details, subtasks, files and comments. Learn more Project settings How to edit a project's name, code, description and image, and who is allowed to change them. Learn more

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