Files and drawings

Everyone is looking at the same drawing

A drive stores the drawing. Wyroo keeps what everyone said about it: every mark tied to the version it was made on, and carried onto the next one.

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Drawings

8 files

Permits & approvals

3 files

Ground floor - floor plan.pdf 2

475 KB · Sanne de Vries · 2 days ago RENO-28 RENO-36

Lighting plan.pdf 5

248 KB · Tomás Oliveira · 5 days ago

Facade detail.pdf v2

1 MB · Lena Fischer · 1 week ago

Kitchen moodboard.jpg

3 MB · Sanne de Vries · 3 days ago RENO-12

Electrical inspection report.pdf v4 1

90 KB · Tomás Oliveira · 1 day ago

Open a version history, then click the marked-up drawing to read its notes. This is the real component your team would use.

The short version

Drawings overwritten

A new upload becomes the next version. The old one stays.

Any

Format the trade sends

Drawing sets, photos from site, CAD and BIM exports.

90 days

To undo a deletion

Deleted files wait in the trash before they are gone.

From zero to marked up

On the drawing in ten minutes

01

Drop the drawings in

Drag a whole set onto the project, or straight into a folder. The formats the trade uses are recognised as they are.
02

Mark the spot

Drop a pin or draw a box where the attention is needed, and write the note. Everyone on the project sees the same mark.
03

Turn it into work

Resolve it when it is done, hand it to the board as a card, or download the drawing with every note stamped on it.

That's it. No plugin, no desktop application.

Ready when you are: the first project is free.

Start for free

Versions

The latest drawing, with its whole history

Upload a new copy and Wyroo keeps the old one instead of writing over it. That holds for whatever the trade sends: a revised PDF drawing set, a DWG or DXF from CAD, an IFC or RVT export from the model. The file keeps its name, its place and its history, and a badge shows which version you are looking at.

So the question "is this the latest plan?" has its answer on screen, and "what did the previous one say?" is one click away.

Nothing is overwritten A new upload becomes the next version. Every earlier one stays.

Restore in one click An older version becomes the current one again, history intact.

No pointless duplicates Re-upload the identical file and Wyroo skips it.

Markup

Point at the spot, not at a paragraph

Open a drawing in the browser and mark it: a pin on the socket in the wrong place, a box around the wall that needs retiling, a line of text with each. The whole team sees the same marks and can reply to them.

A mark is stored as a fraction of the page rather than as pixels, so it holds its spot when you zoom in, or when the drawing opens on a phone at the other end of the site.

Pins and areas A dot for one exact spot, a box for a whole region.

A thread per mark Replies stay on the drawing, not in someone's inbox.

Open or resolved A resolved mark stays as the record of what was raised.

From drawing to board

A finding becomes work someone owns

A mark that turns out to be real work does not need retyping. Hand it to the board and it arrives as a card with the note already in the title, ready for a column, a type and an owner.

The card keeps a link back to the mark it came from, so the drawing and the work stay one click apart in both directions.

Straight to the board The note becomes the card title, with the drawing attached.

Linked both ways Jump from the mark to the card, and from the card back to the spot.

Mention who should know Name someone in a note and they hear about it.

Live markup, permanent record

Nobody builds from a drawing that has moved on

The note outlives the drawing: a mark belongs to the version it was made on, so an old note can never land on a drawing that has changed underneath it. When a new revision arrives, Wyroo offers to carry the open marks forward, replies and all, each one flagged so you check it against the new sheet before trusting it.

And when the record has to leave the building, the drawing downloads with every mark stamped on it and a numbered list of the notes at the end, readable by someone who has never heard of Wyroo.

Each note in that list is numbered and carries who wrote it, on which page and on what date, with its replies underneath and any card it turned into as a link. It travels as one file you can hand to a client, a contractor or an architect without asking them to sign in to anything.

How annotations work

Tied to its version An old note never lands on a drawing that moved on.

Carried, not lost Open marks move to the new revision, flagged to verify.

Leaves as a document The drawing plus every note, stamped and listed.

Why a library, not a drive

A drive stores the drawing. Wyroo keeps what everyone said about it.

A folder full of PDFs answers one question: what was sent. It cannot tell you what was asked about it, what was decided, or whether the mark someone made last month still applies.

Most teams keep their drive for the company archive and move the drawings the project actually works from into Wyroo. Nothing has to be migrated on day one: the next revision you receive is the one to drop in.

What changes is that the drawing stops being a dead file. It carries its versions, the marks people made on it, the replies to those marks, and the work that came out of them. When someone asks in a year why that wall was retiled, the answer is still attached to the plan.

Less noise. More progress.

Questions about files and drawings

What happens to the notes when a new version of the drawing arrives?

Wyroo offers to carry the open marks forward onto the new version, replies included, each one flagged to verify. The drawing may have moved, so you check every carried mark against the new sheet and confirm it or drag it to the right spot. Marks that were already resolved stay with the version they belong to, as the record of what was raised.

Does this replace our drive or SharePoint?

Most teams keep their drive for the company archive and move the drawings the project actually works from into Wyroo. The difference is the conversation: in a drive a drawing is a file, in Wyroo it carries its versions, its marks and the work that came out of them.

Can we bring in the drawings we already have?

Yes. Drag a whole set onto the project at once, or drop them straight into a folder. Nothing needs converting first: the formats the trade uses are recognised as they are.

Which file formats can I open and mark up?

Marking up happens on PDF, which is what drawing sets are issued as, and it happens in the browser with no plugin. Everything else the trade sends is stored, versioned, previewed where the browser can show it and shared like any other file: photos from site as JPG or PNG, office documents, and the native formats such as DWG and DXF from 2D CAD, IFC and RVT from BIM, SKP, OBJ and STL from 3D. So the model stays with the project and the drawing set is what people write on.

How large can a file be?

Up to 150 MB per file, which covers drawing sets, photo batches and most documents comfortably. A full BIM model is often larger than that: keep the heavy source where it is authored and put the exported drawings and the IFC you actually share into the project, which is the set the rest of the team needs anyway.

Where are my files stored?

In private storage in the European Union, in Amazon's Frankfurt region, never in a public bucket. A drawing is served through a link that is signed for you and expires after five minutes, so a link cannot be forwarded and reused later. When you do want to share a file outside the project you create a share link deliberately, and you decide how long it lasts.

Do the people on site need to learn a new tool?

No. A drawing opens in the browser on any phone, and a mark is a tap on the spot plus a line of text. There is no plugin and no desktop application to install.

Can someone outside Wyroo see a drawing?

Yes, through a share link that you can protect with a password and let expire after a set time, or revoke whenever you want. Every open and download is logged, so you can see the link was used. For a supplier who only needs the marks, the drawing also downloads with every note stamped on it.

What happens if someone deletes a drawing?

It goes to the project's trash, where anyone can put it back for 90 days. Only a project manager can remove it for good before then, and the activity log of who uploaded, changed and deleted it survives either way.

Dig deeper

The full guides behind this page, in plain language.

Annotating PDFs and drawings Mark up a PDF or drawing in Wyroo with pins and areas, reply and resolve, turn a note into a card, and see how notes carry across versions. Learn more Files and documents How the project file manager works, with folders, uploads, versions, file types, the trash, and storage. Learn more Sharing files How to share a file or folder with people outside the project using a secure, optionally password-protected link. Learn more Working with cards How cards work on a Wyroo board, from creating one to filling in its details, subtasks, files and comments. Learn more

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