Running a meeting

When the room is ready, open the meeting and press Start meeting. That one action starts the clock and opens the meeting room: a focused overlay that walks the agenda point by point. If you need to step away, Pause stops the clocks and leaves the room; Resume meeting picks up where you left off. Paused time never counts as meeting time.

Finding your way

• The agenda sits on the left: numbered points, how many notes each has, and the time spent against the estimate (amber when a point runs over). Click any point to jump to it, or use Previous, Next, or the arrow keys.
• The top shows the planned and elapsed time, who is present (click it to manage attendance, also to add someone who walked in), and a progress bar with one segment per point.
• Everything syncs live: other participants see the same point, the same notes and the same progress on their own screen.

Working a point

Each point shows its card (or its free-point description) and two places to write:

• Notes are the remarks of the room. On a card-backed point, notes are real comments on that card, so they are visible on the board afterwards and @-mentions notify people as usual. Polish with AI can rewrite a rough note into a clean minute entry; it is a suggestion you apply or dismiss, never something posted for you.
• The Conclusion is what was decided or agreed. It becomes this point’s summary in the minutes, so capture it while the room remembers.

Because the point is the real card, you can act on it without leaving the room: move it to another column, add subtasks, or attach a file (a photo of the drawing on the table, for example). Something new comes up mid-discussion? New card captures it straight into the backlog, linked to the point it came from, to refine later on the board.

Work for a named person, said in passing and only half about the point on screen, has a shorter route: Quick card on the top line of the room, or the c key from anywhere in the agenda. A title and a person, nothing else. The card lands in the first column of the board, ready for the rest of its detail later, and it stays linked to the point that was open so it turns up in the minutes. Only attendees with a Wyroo account can be picked: an external guest is an email address, not somebody the board can assign to.

Settling a point

Every point ends in one of two ways:

• Resolved: discussed and done.
• Stays open: carries over to the next meeting’s agenda automatically.

Either button records the decision and moves to the next point in one gesture (the Space bar counts as Resolved). You can revisit any point and change its outcome until the meeting is closed.

Marking action points

Whenever a note or a conclusion sounds like work for someone, press Action point next to it. Marking is a single tap and creates nothing yet: no card appears on the board during the meeting. You decide after the meeting what becomes a card, with a clear head. On a conclusion the button stays greyed out until you have written one, since there is nothing to mark yet. See Minutes and action points.

When the last point is settled, or when you press Close meeting, the room flows into the minutes review, described in the next chapter.